All ordering requests received from the NFI are put out to tender, processed and completed by the NFI Purchasing Department. The NFI may purchase a product or service from you in one of the following three ways:

• Incidental purchases through Leonardo (the NFI purchasing system): you will receive a purchase order number.
• Purchases pursuant to a contract agreed between you and the NFI: you will receive a purchase order number.
• Compulsory purchasing policy: no purchase order is required for certain cost categories if the invoice amount does not exceed €3,000. Such invoices should be coded with cost centre + cost type (by instructions of the NFI) and be sent to the email address: NFI-facturen@dji.minjus.nl. The code serves as a reference number. Categories to which this applies include team outings and business gifts, up to a maximum amount of €3,000 (excl. VAT).

All procurement processes for the NFI are handled by the Procurement Execution Center (IUC) of SSC DJI. The IUC is responsible for the procurement processes of various departments, including the NFI. Invoices for the NFI are processed by the Financial Services Center (FDC) of SSC DJI.

1. E-invoicing: The government has made the use of electronic invoicing mandatory for its suppliers. For more information, please visit: Digital government and E-invoicing. The NFI's OIN number is 00000004000000011000.

   Contractors may not charge on any electronic invoicing costs to the NFI, including administration costs.

2. Invoices without purchase order numbers or reference numbers: If a purchase has been made through another channel than the NFI Purchasing Department and the invoice cannot be linked to a purchase order number or compulsory purchasing policy reference number, the invoice will be returned. You will be notified of this. The notice will state that the invoice must be resent with a purchase order number and a new invoice date. You can request the order number from the commissioning party at the NFI.

To allow the invoicing process to run as smoothly and efficiently as possible, invoices from external parties must meet a number of requirements.

The FDC works with separate checklists for statutory requirements and FDC requirements. For the full list of statutory requirements, please visit the website of the Tax and Customs Administration. The following items must be included on the invoice as a minimum. If your invoice does not meet these requirements, the FDC will not process the invoice and it will be returned to you.

1. Statutory requirements:
   • Your full name and the full name of the commissioning party
     State the name given in the articles of association. Alternatively, state the trade name, provided this has been registered with the Chamber of Commerce in combination with an address and town/city. If your business is part of a tax entity, state the name of the department that supplied the goods and/or services on the invoice.
   • Your full address and the full address of the commissioning party
     State the address of your place of business as it appears in the Commercial Register kept by the Chamber of Commerce. A PO Box number on its own is not sufficient.
   • Your VAT number
     If your business is part of a tax entity, state the VAT number of the department that supplied the goods and/or services.
   • Your Chamber of Commerce number
     State the Chamber of Commerce number that is linked in the Commercial Register to the name given in the articles of association or trade name that appears on the invoice.
   • Invoice date
     State the date on which the invoice was sent.
   • IBAN number
     The name of the beneficiary must match the name of the supplier of goods and/or services as known to the FDC.
   • Invoice number
     State a unique consecutive number.
   • Provide a description of the goods and/or services that you supplied. Be careful not to include any personal data, such as data on a person's health or that person's personal circumstances. Restrict yourself to details that are relevant to the payment of the invoice, sticking to a case or file number wherever possible.
   • The number of goods and/or services
   • The date on which you supplied the goods and/or services
   • The amount you are charging, exclusive of VAT
     If you supplied goods and/or services charged at different VAT rates, state separate amounts. Also state the unit price, if applicable.
   • The VAT rate you are charging
   • The VAT amount
2. FDC-requirements: To allow it to process invoices as quickly as possible and make payment within 30 days, the FDC has set a number of additional requirements that invoices must meet:
   • Invoice address:
     • Nederlands Forensisch Instituut
     • Attn FDC DJI NFI 604

     • PO Box 90832, 2509 LV Den Haag

       If we are unable to trace the service organisation that you delivered the goods and/or services to, your invoice will not be processed.

   • Purchase order number or compulsory purchasing policy reference number
   • BIG number (State your BIG registration number if your profession is listed in the Individual Health Care Professions Act.)

For questions about invoices, e-invoicing, or procurement, please contact the Customer Contact Center (KCC) of the FDC.

Contact details:

• Phone: 088 - 075 43 24
• Email: NFI@dji.minjus.nl